Job Advert Title: Senior Manager, PTP T&E Manager
Location: Nihonbashi, Tokyo
Division: Corporate Accounting & Global Business Services
Employment Class: Permanent
Description
【Purpose & Scope】
Set the strategic direction and roadmap for the travel and expense function globally. Drive improvement and compliance with all T&E processes across GBS. This includes establishing globally standardized T&E processes both regionally and globally. Develop, monitor, and manage the travel and expense reporting / support functions while managing and developing staff, building key relationships with end users and external vendors, ensuring J-Sox compliance, and driving department efficiencies and automation.
【Essential Job Responsibilities】
- Develop and Manage travel and expense reimbursement programs, corresponding policies (including Travel & Expense Reimbursement Policy and Corporate Credit Card usages policy guidelines) and methodology to measure / drive adherence globally. Responsible for resolution /enforcement on any policy and/or support related circumstances unique and/or requiring policy interpretation.
- Act as the subject matter expert in T&E global processes and drive the implementation of relevant technologies to support continuous improvement initiatives.
- Oversee and manage corporate credit card program including program development, policy procedure development and adherence, through issuance / termination/ suspension of cards and applicable reporting.
- Direct external business relations (e.g. credit card provider, airlines, travel Management Company, ground transportation providers, provider of expense tools) and hold all to defined contractual metrics.
- Research, propose/recommend, and ultimately implement (including project management and on-going policy adherence) for any new programs in the T&E space to Astellas employees supported (including but not limited to TMC Leisure site, Road Warriors, Global Entry, Meetings Tool, etc.)
- Oversee development of the Astellas Intranet sites travel, expense, & credit card related pages including vision and execution.
- Primary liaison and ambassador with all external shareholders supporting the Astellas travel and expense reporting function globally aligning the overall shared services function.
- Primary liaison with the Corporate Events team and facilitating win-win solutions that support the overall reduction/generation of greater value as it relates to T&E costs and servicing of Corporate Events' customers.
- Oversee process and provide guidance to externally supported vendor teams responsible for providing Astellas first and second level support for travel and expense reporting on-line tools and related service level metrics (including meetings T&E tools). Responsible for resolution /enforcement on any policy and/or support related circumstances unique and/or requiring policy interpretation.
- Manage periodic negotiations for travel and expense reporting-related contracts such as expense reporting tool, ground transportation, hotels, Corporate Credit Card, procurement card, and airlines.
- Develop metrics for overall travel and expense reporting spend and develop strategic options to reduce spend yet maintain or increase service level; metrics to include but not be limited to spend by expense category, year over year analysis, departmental adherence to policy, preferred carrier savings, etc.
- Develop, motivate and train staff to performance standards.
- Communicate and handle employee performance issues.
- Develop and facilitate training for Astellas employees (including affiliates) on expense reporting and travel tools, policies, and procedures.
- Oversee and manage travel-related systems, processes, tools (including but not limited to SharePoint sites, Expense reporting tool, travel booking tool, Pcard tools) and associated internal / external auditing for JSOX and other related control entities as deemed by the Sr. Finance management of Astellas
- Manage other projects as assigned.
【Organizational Context】
Reports to the Regional PTP process owner, EMEA
Position is responsible for managing the expense report payment process, Help Desk Tool and post-payment audit process with direct managerial responsibility for the Senior Expense Reimbursement Analyst and indirect managerial responsibility for the Senior T&E Reimbursement Processor.
【Specific Physical or Environmental Requirements】
- Ability to operate effectively within a global environment, using remote communication, and appreciating different cultural backgrounds
- Ability to travel internationally on occasion
【Qualifications】
1. University degree in Accounting, Finance or related discipline, or equivalent qualification
2. Fluency in local language, English conversational and business English (equivalent to Toefl IBT 105+, or 7.5 IELTS, CAE- Cambridge English advanced exam, TOEIC Listening 400+, Reading 400+, Speaking 150+, Writing 150+)
【Required】
- BA/BS required, preferably in Business or Information Systems.
- 7+ years experience with significant supervisory experience.
- Strong knowledge and understanding of overall accounting operations.
- Strong PC skills with required proficiency in Microsoft Office applications.
- Strong verbal, written and negotiation skills.
- High degree of professionalism - able to interact verbally and in writing with all levels of the organization and with internal and external stakeholders (e.g. suppliers) Strong verbal, written and negotiation skills.
【Preferred】
- GLP Certification – Global Leadership Professional (emphasis in Corporate Travel Management)
- Certified Corporate Travel Executive Certification (CCTE)
- Prior experience with SAP and Concur Expense applications.
- Membership/participation in association(s) focused on T&E
- Prior experience with SAP and Concur applications.
【応募書類 / Application Documents】
和文履歴書・和文職務経歴書・英文レジュメ
Both Japanese and English Resumes are needed
【選考プロセス / Selection details】
書類選考 → 1次面接 → 2次面接 → 最終面接
※変更の可能性もございますので、予めご了承下さい。
CV screening → First interview → 2nd Interview → Final interview
*Please be advised that there might be a change in the process.
【勤務地 / Location】
（雇入れ直後）
東京都中央区 アステラス製薬 日本橋事業所 本社
Nihonbashi, Tokyo
（変更の範囲）
会社の定める事業場および自宅
【勤務開始日 / Start Date】
応相談
Will be decided according to the candidate's flexibility
【契約期間 / Contract Duration】
期間の定めなし
Not limited to specified period
【試用期間 / Probation Period】
試用期間原則なし
No probation period in principle
【給与 / Salary】
①基本給：当人の経歴・技術・技能等を考慮して決定
②裁量労働制の場合：裁量労働手当として職務グレードに応じて50,000～100,000円支給
③フレックスタイム制の場合：月間の所定労働時間を超えて勤務する時間に対して時間外勤務手当を支給
①Base salary: will be decided by the candidate's experience, skill and capability.
②When Discretionary Work System is applied: Discretionary work allowance will be paid.(50,000～100,000yen, based on the Grade)
③When Flextime System is applied: Overtime allowance will be paid for time worked in excess of prescribed working hours.
【昇給 / Salary Raise】
有り
【賞与 / Bonus】
有り
【諸手当 / Allowance】
裁量労働手当、住宅手当、通勤手当 等
Discretionary work allowance, Housing allowance, Commutation allowance, etc.
【勤務時間 / Working Hours】
8:45～17:45（月～木）、8:45～16:00（金）、 専門業務型 裁量労働制
裁量労働制の場合、所定労働時間を働いたものとみなす
8:45～17:45（Mon～Thu）、8:45～16:00（Fri）
Discretionary Work System
【休日 / Holidays】
完全週休２日制（土曜・日曜）、祝日、5月1日、夏季、年末年始
Weekends(Sat and Sun), holidays, May 1st, summer vacation, New Year holidays
【休暇 / Vacation Leave】
年次有給休暇、育児休業制度、介護休業制度 等
Annual paid leave, childcare leave system, nursing care leave system, etc.
【福利厚生 / Welfare】
雇用保険、労災保険、厚生年金、健康保険、共済会制度、社宅制度、持株会制度、財形貯蓄制度 等
Employment Insurance, Industrial Accident Compensation Insurance, Welfare Pension Insurance, Health Insurance, Mutual Aid Association System, Company Housing System, Employee Shareholder Association System, Property Accumulation Savings System
【アステラス製薬 採用サイト/ Career web site】
https://re-jp.astellas.com/jp/recruit/newgraduates/
For more information about Astellas, please visit our career web site.
"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law."