Job Advert Title: HR System Specialist – Position Management Specialist
Location: Nihonbashi, Tokyo
Division: Human Resources
Employment Class: Permanent
Description
【募集の背景 / Purpose & Scope】
To dedicated support the processing of position data changes and creation of new positions. The role thoroughly reviews submitted data, processes workflows and handle any position management related tickets. This role collaborates closely with the Data Analyst team members and the remaining team based across the globe
【職務の内容 / Essential Job Responsibilities】
（雇入れ直後）
• Process and validate position creation, updates, and inactivation requests/workflows.
• Review and validate position attributes such as job codes, reporting lines, FTE, location, cost centers, and other key fields to ensure data integrity.
• Ensure all position changes comply with organizational guidelines and are aligned with approved organizational structures.
• Monitor and manage the position management queue/workflow, prioritizing time-sensitive requests.
• Collaborate with HR, Talent Acquisition, Finance, and Business Operations to clarify requests and ensure complete and accurate submissions.
• Maintain documentation and audit trails of all position management transactions.
• Support routine reporting and data quality checks related to position data.
• Assist in testing and validating system changes or enhancements related to position management workflows.
• Escalate complex or ambiguous cases to appropriate data governance or process owners for resolution.
Contribute to the continuous improvement of the position management process by identifying common issues or inefficiencies.
（変更の範囲）
会社内での全ての業務
【応募要件 / Qualifications】
＜必須 / Required＞
• Associate's degree in Business Administration, HR, Information Systems, or a related field.
• 2+ years of experience in position management, HR operations, shared services, or a similar data entry/transactional processing role.
• Familiarity with position management functionality SuccessFactors
• Strong attention to detail and accuracy in data handling.
• Proven ability to follow established procedures and escalate when needed.
• Comfortable working in a high-volume, deadline-driven environment.
Proficient in MS Excel and data validation techniques.
• Language：Both business level Japanese and English
＜歓迎 / Preferred＞
• Exposure to service ticketing/workflow tools (e.g., ServiceNow).
• Understanding of organization structures, job architecture, and workforce planning basics.
【応募書類 / Application Documents】
和文履歴書・和文職務経歴書・英文レジュメ
Both Japanese and English Resumes are needed
【選考プロセス / Selection details】
書類選考 → 1次面接 → 最終面接
※変更の可能性もございますので、予めご了承下さい。
CV screening → First interview → Final interview
*Please be advised that there might be a change in the process.
【勤務地 / Location】
（雇入れ直後）
東京都中央区 アステラス製薬 日本橋事業所 本社
Nihonbashi, Tokyo
（変更の範囲）
会社の定める事業場および自宅
【勤務開始日 / Start Date】
応相談
Will be decided according to the candidate's flexibility
【契約期間 / Contract Duration】
期間の定めなし
Not limited to specified period
【試用期間 / Probation Period】
試用期間原則なし
No probation period in principle
【給与 / Salary】
①基本給：当人の経歴・技術・技能等を考慮して決定
②フレックスタイム制の場合：月間の所定労働時間を超えて勤務する時間に対して時間外勤務手当を支給
①Base salary: will be decided by the candidate's experience, skill and capability.
②When Flextime System is applied: Overtime allowance will be paid for time worked in excess of prescribed working hours.
【昇給 / Salary Raise】
有り
【賞与 / Bonus】
有り
【諸手当 / Allowance】
住宅手当、通勤手当 等
Housing allowance, Commutation allowance, etc.
【勤務時間 / Working Hours】
8:45～17:45（月～木）、8:45～16:00（金）、フレックスタイム制
8:45～17:45（Mon～Thu）、8:45～16:00（Fri）Flex-time system
【休日 / Holidays】
完全週休２日制（土曜・日曜）、祝日、5月1日、夏季、年末年始
Weekends(Sat and Sun), holidays, May 1st, summer vacation, New Year holidays
【休暇 / Vacation Leave】
年次有給休暇、育児休業制度、介護休業制度 等
Annual paid leave, childcare leave system, nursing care leave system, etc.
【福利厚生 / Welfare】
雇用保険、労災保険、厚生年金、健康保険、共済会制度、社宅制度、持株会制度、財形貯蓄制度 等
Employment Insurance, Industrial Accident Compensation Insurance, Welfare Pension Insurance, Health Insurance, Mutual Aid Association System, Company Housing System, Employee Shareholder Association System, Property Accumulation Savings System
【アステラス製薬 採用サイト/ Career web site】
https://re-jp.astellas.com/jp/recruit/newgraduates/
For more information about Astellas, please visit our career web site.
"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law."