Job Advert Title: E&C Business Partner, Transparency, Japan
Location: Nihonbashi, Tokyo
Division: Ethics & Compliance
Employment Class: Permanent
Description
【募集の背景 / Purpose & Scope】
We are seeking an experienced and detail-oriented individual to join our Ethics and Compliance (E&C) team in Japan. In this role, you will be responsible for ensuring the accurate and timely reporting of aggregate spend data in compliance with Japanese regulations. You will work closely with cross-functional teams such as Finance, Sales, and Marketing, ensuring transparency in financial transactions. This role provides a great opportunity to work in a dynamic environment where you will have a direct impact on the ethical conduct and compliance of the organization.
Purpose & Scope of Position:
E&C Business Partner, Transparency, Japan is responsible for the delivery of strategic, comprehensive, and effective ethics and compliance program and business partnering for highly complex and critical aggregate spend activities globally. The purpose of this role is to support Transparency reporting with a focus on Japan
【職務の内容 / Essential Job Responsibilities】
（雇入れ直後）
• Support the successful execution of Japan transparency reporting processes, including data collection, remediation, validation, and reporting processes across relevant Astellas entities for spend
o Data Collection and Reporting:
- Compile, analyze, and report on all financial transfers of value to HCPs and HCOs in accordance with Japanese regulations (e.g., Japan Pharmaceutical Manufacturers Association (JPMA) Transparency Code), US Open Payments, and EFPIA standards.
o Compliance and Regulatory oversight
- Stay updated on any changes to Japan’s transparency requirements and ensure that company practices align with current regulations and collaborate with relevant colleagues to ensure proper disclosures.
o Data Integrity & Quality Assurance:
- Work with internal teams to ensure that data related to aggregate spend is collected, recorded, and maintained accurately.
- Conduct data validation checks to ensure that all reporting is consistent with internal policies and legal requirements.
- Identify, investigate, and resolve discrepancies in aggregate spend data, ensuring transparency and accuracy
o Cross-Functional Collaboration:
- Partner with various internal departments, including Legal, Compliance, Finance, Sales, Marketing, to gather relevant data on payments and other transfers of value.
- Provide training to internal stakeholders on aggregate spend reporting requirements and best practices for data collection.
- Assist with the development of policies and procedures to improve aggregate spend processes and ensure compliance across departments.
o Reporting
- Assist in the preparation of annual reports for disclosure to regulatory agencies
- Support the annual attestation process for reporting
- Ensure timely and accurate submission of aggregate spend data to relevant stakeholders and regulatory bodies.
• Identify and communicate when issues are identified and provide potential solutions
• Collaborate with the appropriate stakeholders to communicate progress, issues, etc. and to identify and communicate potential impacts to other areas of the organization
• As applicable, work on system, IT and data vendor strategies and processes relating to Japan aggregate spend and necessary enhancements
• Provide updates, recommendations, and analysis of data as requested
• Recommend changes to drive business objectives
• Assist in the development and delivery of training, as needed
• Maintain updated policies and procedures and create new guidance documents where gaps are identified
• In addition to the above, the position may be responsible for supporting other E&C project activities
（変更の範囲）
会社内での全ての業務
【就業環境に関する要件 / Specific Physical or Environmental Requirements】
• This position is based in Tokyo and will require hybrid work. Global manager and global team with Japan on-site manager.
• (OR) At Astellas we recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with Astellas’ Responsible Flexibility Guidelines.
【応募要件 / Qualifications】
＜必須 / Required＞
• BA/BS degree
• Minimum of 2 years’ experience in a regulatory area (e.g. compliance, finance, quality) within the life sciences industry with experience in Japan transparency / aggregate spend
• Expertise in compliance with law, regulations and industry codes relevant to a highly regulated industry. Knowledge of best practices relating to compliance in highly regulated industries
• Excellent collaboration skills (including at a regional and/or global level) and excellent written communication skills with various levels of management, including strong English written and verbal skills
• Knowledge of Japan transparency reporting requirements as it relates to the pharmaceutical industry
＜歓迎 / Preferred＞
• Strong program and project management expertise.
• Experience working globally
• Strong knowledge of various business systems and spend tracking mechanisms relevant to aggregate spend
• Must possess strong collaborations skills, fostering an atmosphere of trust; seeking diverse views to encourage improvement and innovation
• Ability to be flexible and learn new skills to support E&C ad hoc projects
Skills:
• Strong analytical and problem-solving skills with the ability to manage large datasets and identify discrepancies.
• Proficiency in data analysis tools (e.g., Excel) and financial reporting systems.
• Knowledge of local and global aggregate spend regulations.
• Strong attention to detail and accuracy in data management and reporting.
• Excellent communication skills, both written and verbal, in Japanese and English.
• Ability to work independently and in a team environment, with strong interpersonal skills for cross-department collaboration.
Competencies:
• Integrity and Ethics: Strong commitment to maintaining high ethical standards and confidentiality.
• Adaptability: Ability to quickly adapt to regulatory changes and evolving company needs.
• Project Management: Strong organizational skills, with the ability to manage multiple tasks and deadlines simultaneously.
【応募書類 / Application Documents】
和文履歴書・和文職務経歴書・英文レジュメ
Both Japanese and English Resumes are needed
【選考プロセス / Selection details】
書類選考 → 1次面接 → 2次面接 → 最終面接
※変更の可能性もございますので、予めご了承下さい。
CV screening → First interview → 2nd Interview → Final interview
*Please be advised that there might be a change in the process.
【勤務地 / Location】
（雇入れ直後）
東京都中央区 アステラス製薬 日本橋事業所 本社
Nihonbashi, Tokyo
（変更の範囲）
会社の定める事業場および自宅
【勤務開始日 / Start Date】
応相談
Will be decided according to the candidate's flexibility
【契約期間 / Contract Duration】
期間の定めなし
Not limited to specified period
【試用期間 / Probation Period】
試用期間原則なし
No probation period in principle
【給与 / Salary】
①基本給：当人の経歴・技術・技能等を考慮して決定
②裁量労働制の場合：裁量労働手当として職務グレードに応じて50,000～100,000円支給
③フレックスタイム制の場合：月間の所定労働時間を超えて勤務する時間に対して時間外勤務手当を支給
①Base salary: will be decided by the candidate's experience, skill and capability.
②When Discretionary Work System is applied: Discretionary work allowance will be paid.(50,000～100,000yen, based on the Grade)
③When Flextime System is applied: Overtime allowance will be paid for time worked in excess of prescribed working hours.
【昇給 / Salary Raise】
有り
【賞与 / Bonus】
有り
【諸手当 / Allowance】
裁量労働手当、住宅手当、通勤手当 等
Discretionary work allowance, Housing allowance, Commutation allowance, etc.
【勤務時間 / Working Hours】
8:45～17:45（月～木）、8:45～16:00（金）、企画業務型裁量労働制
裁量労働制の場合、所定労働時間を働いたものとみなす
8:45～17:45（Mon～Thu）、8:45～16:00（Fri）
Discretionary Work System
【休日 / Holidays】
完全週休２日制（土曜・日曜）、祝日、5月1日、夏季、年末年始
Weekends(Sat and Sun), holidays, May 1st, summer vacation, New Year holidays
【休暇 / Vacation Leave】
年次有給休暇、育児休業制度、介護休業制度 等
Annual paid leave, childcare leave system, nursing care leave system, etc.
【福利厚生 / Welfare】
雇用保険、労災保険、厚生年金、健康保険、共済会制度、社宅制度、持株会制度、財形貯蓄制度 等
Employment Insurance, Industrial Accident Compensation Insurance, Welfare Pension Insurance, Health Insurance, Mutual Aid Association System, Company Housing System, Employee Shareholder Association System, Property Accumulation Savings System
【アステラス製薬 採用サイト/ Career web site】
https://re-jp.astellas.com/jp/recruit/newgraduates/
For more information about Astellas, please visit our career web site.
"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law."